How can Your Business Overcome Bad Password Practices?

Do you have different passwords for all of your accounts? Are these passwords adequately complex? Chances are you have used a repeating password at some point. Remembering 25 different logins for 25 different applications is hard enough, so it’s not surprising that most people will use the same password for many applications. Bad password practices are all too ordinary. How can you fix this issue?

The solution is utilizing a password management system. A password manager is perfect for any business, offering a variety of features which can further improve your password practices. 

Password Management Business Solutions

Password management is precisely what it sounds like: a program that stores passwords. Storing passwords permits users to create custom passwords without the concern of forgetting them. What’s worse than forgetting passwords? Storing passwords in an unsecure document. Thus, for any business owner password management is the consummate solution. Password management systems do not compromise security in exchange for convenience.

These programs usually contain tooling which assists in starting and maintaining excellent password practices. 

Which Password Manager is Best for Me?

While many different options are available when selecting a password management system, your organization should choose a system that maximizes not only security, but also productivity. 

Security

Your organization should never sacrifice security when selecting what is supposed to be a beneficial program. These programs remind you of best practices, providing the user an alert if passwords are too similar. They should require a multi-factor authenticator in order to be accessed.

Perhaps most critically, these programs should store all but one password - the password to the program itself. 

The hidden behind-the-scenes security should also be a significant factor in selecting a program. Your password management system should be protected by role-based access, secure cloud storage, and encryption. 

Without these security features, your password management system is nothing but an open document for anyone to view all of your passwords.

Storage Considerations

Naturally, there are pros and cons associated with selecting a storage method. Here are the two common methods passwords are stored: in the cloud or kept natively on your device. So, which one is best for you? 

Storing passwords in the cloud offers businesses the capability to access these credentials on any device. This also means anyone unauthorized who gains access to the cloud is also able to access these credentials. Likewise, storing passwords on an in-house device leaves businesses vulnerable to device failure, or being burglarized. 

The storage method is imperative to understand, but not a critical factor in selecting a password management system. 

Usability

Applying this new program would be rendered useless if it isn’t used. While password management systems once had a reputation for being overly complicated and hard to set up, this is no longer an issue with the modernization of these systems. Simplicity is a critical factor when applying new software into the office. It should be simple to add or remove business’ accounts, but also easy to update credentials. Password management systems should provide a feature which automatically logs users into a website or application. If accessing a new application, the tool should offer to save these credentials for future access. 

Macro Systems is familiar with a wide variety of password management platforms and maintaining these systems. Our experts have enough experience to assist your business in choosing and implementing the correct solution for your needs. Call 703-359-9211 to speak to one of our experts.