2 Scenarios That Illustrate Why Your Business Needs a Backup Solution

Listed below are two potential scenarios that your business could encounter: one with a backup solution, and one without. This exercise will show and the benefit of protecting your organization with a backup solution.

Scenario 1: No Backup

Tom runs a small business that does a fair amount of work with numerous clients and customers, relying on an extensive record-keeping system to ensure that his agreements and contracts are up-to-date and honored. There are also the tools that enable his necessary inventory to be maintained, automatically contacting the appropriate vendors and suppliers when his materials run low. Tom is dependent on his technology, as it has promoted growth and has expanded its reach.

Alas, a member of Tom's staff is using their email one day and automatically opens an attachment that contains ransomware. Tom learns that this has locked him out of his entire system, preventing him from accessing any of his files or tools. To terminate the threat, Tom has no choice but to completely wipe his systems and start fresh… but in doing so, he is forced to sacrifice all the data that his operations rely upon. A few hard months later, Tom is unable to recover from this monumental setback, and closes the business.

Scenario 2: Backup

Cindy runs a bustling small business, serving a healthy assortment of clients. To keep track of everything, she utilizes customer relationship management and inventory management tools, in addition to her HR software. While her own innate business sense has powered her success, her prioritization of technology as an indispensable asset has helped her implement these insights in a meaningful way.

This approach also helps when a storm strikes and surges power into her location and fries her infrastructure. While replacing the equipment is going to be expensive, the true cost would come from the data loss. Luckily, Cindy had taken the advice of her managed service provider and implemented a comprehensive backup solution, which had proactively taken incremental backups of her data and saved them in an off-site data center. As a result, her employees can work from home to some extent while replacements can be procured and maintain the business somewhat. After a brief interlude, Cindy’s business can resume its full operations.

In conclusion, Macro Systems recommends that you have a backup solution in place that meets certain best practices:

• You have a total of at least three copies of your data.
• Two of these copies are maintained as backups.
• At least one of these copies is stored offsite in a cloud solution.
  • Ideally, this cloud solution would itself have copies stored in numeros places for redundancy.

Macro Systems can help you establish the type of data backup and recovery strategy that you need. We can also help you implement an entire business continuity plan to limit the aftereffects of any kind of data loss scenario, all while providing you with more tips and best practices to minimize the possibility of such a scenario in the first place.

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