Why a Digital Scanner Should Be at the Top of Your Shopping List

This holiday season, upon witnessing the aftermath of opening exchanged presents, you may look across the sea of wrapping paper strewn across your living room and say to yourself, “There’s just way too much paper in my life right now.” If one of those boxes contains a digital scanner, then you’ve got everything you need to take back your life from the throngs of paper.

Now, we understand that a digital scanner isn’t at the top of anyone’s holiday wish list, especially considering how older models of scanners were bulky and inefficient. However, digital scanners have come a long way in recent years and become attractive devices that are portable and highly efficient, making it a great stocking stuffer for anyone on your shopping list due to its potential to help them get organized (which is a top New Year’s Eve resolution for many people). Here are four digital scanning features that are worth checking out.

Automatic Detection of Document Size and Format
Paper documents come in different sizes and formats, like receipts, utility bills, insurance policies, etc. Today’s digital scanners are equipped with smart technology, allowing them to automatically detect what kind of document is scanned. Once scanned, it’s then automatically stored in the appropriate file folder. This is a huge time saver compared to older model scanners where the image had to be cropped and saved from a larger image, and then the file had to be named and manually moved to the designated folder.

Piles of Documents Can Be Scanned at Once
One reason why people may be hesitant to get around to digitizing their piles of paper is because they may remember attempting it in the past, and then having to babysit an older scanner by feeding it one document at a time. Newer scanners take care of this problem by allowing users to scan entire piles of paper at once.

Scanning Paper Documents Quicker Than You can Count
Okay, maybe the latest digital scanners can’t scan documents that quickly, but they are capable of going through several pages per minute, which is a vast improvement over the scanners from the good old days where you had to watch the bright light slowly work its way up and down the length of the document.

Scan to the Cloud
Digital scanners are just one of many technologies that are enhanced by cloud computing. Today’s scanners are capable of exporting documents to the cloud, allowing you to access it from virtually anywhere and on any device. You can even find high-end digital scanners that are equipped with wireless technology so that users can connect their scanner to their network via WiFi, and then automatically sync what was scanned to various databases across different devices.

Digital scanners have come a long way in recent years. There are several different models with many different features. You may want to consult a technology expert like Macro Systems so you can pick out a scanner that best fits your company’s needs and budget.

Once your new digital scanner is up and running, you can put it to good use and digitize all those holiday greeting cards that pile up every year. Once scanned, you can finally toss them out without feeling bad because you know that you’ll have a digital copy. For more paperless solutions that will make the holidays more efficient, give Macro Systems a call at (703) 359-9211.