Tracking Your Technology Doesn't Have to be Hard

Managing all the gadgets in an office these days isn’t a walk in the park. The tricky part is keeping tabs on every device, figuring out who’s using what, and noticing any trends. If you’re not already tracking your technology, now’s the time to set up a system that does just that. Using an inventory management system can make this whole process a lot smoother.

Why Bother with Inventory Management?

It’s simple: the goal is to keep your business safe and limit risks. Even small organizations see devices moving in and out of the office all the time. Most employees usually have a work desktop, a laptop for remote work, and a company phone. So, tracking these devices is imperative, both for security and keeping costs in check.

How It Works

A solid tracking system has two main parts: the tracking method and the record-keeping method. While some companies still use paper logs, switching to a digital system is way more efficient and secure. Paper logs can be error-prone, and you definitely don’t want mistakes when it comes to valuable tech.

New Tracking Methods

There are two popular methods for tracking office tech. They are:

• Barcode Scanning - Every device gets a unique barcode. When you scan it, the system updates the device’s status, like whether it’s checked out or in.
• RFID Technology - This uses tiny microchips on devices. With active RFID, a reader detects and tags the device, while passive RFID tags the device when it enters or leaves a certain area.

Keeping Digital Records

No matter which tracking method you choose, it’s critical to have an electronic system for keeping records. This system should store details like the user’s name, a description of the device, what it’s used for, and contact information. Adding extra info can really help if you need to track down a device later.

Getting Started

This isn’t just about tech—Macro Systems provides a full solution that not only tracks your inventory but also helps reduce waste and boost your bottom line. We even track every device we assist with, ensuring our support is thorough and efficient.

For more details about our inventory management solutions, just give us a call at 703-359-9211.