How to Create a Gmail Signature

The email signature is a usually overlooked opportunity for a company to appear that much more professional. Listed below are directions on how to create your email signature in Gmail.

This process is a very simple.

Open Gmail and in the top-right, you should spot a gear icon. Click that and then go to Settings. Once you’ve clicked into it, you should see a “Signature” section. Add your signature there, or insert your company’s standardized signature. Scroll to the bottom of the page to Save Changes.

What to Include in Your Signature

As you set up an email signature, you need to ensure that it presents you in a professional light. Luckily, this isn’t too difficult to accomplish if you include the right details.

• Name - Obvious, yes, but we wouldn’t say it if there weren’t examples of email signatures that failed to mention the sender’s name.
• Job Title - This lets your recipient know what you do for your business, and expresses some professional pride in what you do.
• Company Name - Again, this seems like a common sense, but it can also be an opportunity to share your logo.
• Telephone Number - This makes you appear easier to get a hold of, which translates to “more reliable” in your contact’s mind. Don’t forget to include your specific extension as well.
• Website - Linking your organization's website to an email signature adds another level of function to it, as you can use your signature to showcase any promotions you may be running at the time.

For more assistance with your email solution, feel free to lean on Macro Systems' IT experts. Our team can be reached by calling 703-359-9211.